Management Assistant

The Management Assistant provides secretarial and general administrative support to the Director and Management Team.

Responsibilities include:

• Organize and monitor the Management agenda, coordinate meetings taking into account priorities.
• Answer and handle telephone calls for the Director
• Take care of confidential correspondence, and based on general instructions, independently draft memo’s, letters, etc.
• Assure proper control of incoming and outdoing documents, keeping an accurate administration of relevant documents.
• Support the Director and Management Team in preparing discussions, presentations and meetings. Collect information and send relevant information to participants.
• Take meeting minutes, prepare action list of meetings and take care of timely internal distribution.
• Co-responsible for the internal communication.
• Responsible for purchasing small office supplies.