- Aruba
- Fulltime
- Apply for this job
We are seeking an experienced Executive Secretary to provide efficient administrative and secretarial support to our client.
Job Description
The Executive Secretary ensures effective and efficient support to assigned departments, Division Managers, Executive Committee and the Supervisory Board in secretarial and administrative matters.
Responsibilities include:
- Managing and overseeing executive’s calendar, scheduling appointments considering importance, urgency and priority.
- Planning, organizing and coordinating internal and external meetings, discussions and activities.
- Drafting agendas, taking and distributing minutes of meetings.
- Supporting in the creation and finalization of letters, memos and presentations upon request.
- Assisting in the planning and execution of business trips and conferences, meetings and gatherings.
- Assisting in the collection, processing, classification and distribution of relevant documents.
- Managing the inventory of office supplies for assigned departments, Executive Committee and Division Managers.
Requirements
- Bachelor’s degree in business administration, Office Management or related field.
- Min. 5 years relevant work experience.
- Good computer skills.
- Excellent verbal and written communication skills in Dutch, English and Papiamento.
- High level of confidentiality and discretion.
- Outstanding organizational and time management skills.
- Customer-oriented, stress-resistant and able to function in a fast-paced environment.
