Corporate Governance Office Management/Secretariat

Management Assistant

Keep management organized, informed and moving forward.
Aruba Fulltime HBO

About this job

We are looking for an experienced and hands-on Management Assistant who provides high-level administrative and organizational support to the Director and the Management Team.
As Management Assistant, you play a key role in keeping management activities organized and on track. You prepare meetings, manage documentation, follow up on actions and deadlines, and coordinate management support activities effectively.
  • Prepare meetings, including agendas, supporting documents, and relevant background information.
  • Attend meetings and prepare clear and accurate minutes and action lists.
  • Monitor agreed actions and deadlines and follow up with the responsible parties as needed.
  • Draft and review professional letters, emails, memos, and other formal correspondence, including documentation of a legal or formal nature.
  • Ensure management documentation is complete, accurate, well organized, and readily available when required.
  • Coordinate the timely receipt and distribution of minutes and documentation related to the Supervisory Board, in collaboration with the responsible secretary.
  • Coordinate activities within the management support function and monitor the quality and timely completion of tasks.
  • Serve as a professional point of contact for employees, the Supervisory Board, and external stakeholders.
  • Handle confidential and sensitive information with the appropriate level of discretion.
  • Identify matters requiring attention and escalate them to the Director when appropriate.
  • Preferably a degree in Organization, Governance and Management (OGM), or a related field.
  • Relevant experience as a Management Assistant, Legal Assistant or in a comparable support position.
  • Experience with formal and legal correspondence is an advantage.
  • Strong command of Microsoft Office, particularly Outlook, Word, PowerPoint and Teams.
  • Strong written and verbal communication skills in English, Dutch, Papiamento and Spanish.
  • Strong organizational skills with the ability to maintain oversight of priorities and deadlines.
  • Professional, accurate and service-oriented working style.
  • Able to work independently, take ownership and follow through on responsibilities.
  • Comfortable handling confidential and sensitive information.
  • Flexible and able to respond effectively to changing priorities and urgent requests.

Is this role a good fit for you?

  • Background in management or high-level administrative support.
  • Skilled in preparing minutes, formal correspondence and management documentation.
  • Able to coordinate tasks and monitor actions and deadlines.
  • Strong in organization, accuracy, communication and confidentiality.
You are applying for

Management Assistant

Takes less than 2 minutes

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Frequently asked questions about our vacancies

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The organization will remain confidential during the initial stage of the recruitment process. Candidates who proceed in the process will receive further information.
It is not a strict requirement, but experience with formal or legal correspondence and documentation is considered an advantage.
Strong written and verbal communication skills in Papiamento, Dutch, English and Spanish are important for this position.