Administrative Support Office Management/Secretariat

Secretary to the Supervisory Board (20hours)

Aruba Partime HBO

About this job

The Secretary to the Supervisory Board is responsible for providing professional, independent and confidential administrative and governance-related support to the Supervisory Board. The Secretary ensures that Board meetings are efficiently prepared, properly documented and administratively followed up, thereby contributing to effective governance and sound decision-making.

The secretary is responsible for, among others:

  • Preparing, coordinating and administratively supporting meetings of the Supervisory Board.
  • Drafting accurate, clear and timely minutes of Supervisory Board meetings.
  • Preparing and maintaining meeting agendas, action lists and supporting documentation in consultation with the Chairperson and CEO.
  • Monitoring follow-up actions and maintaining an overview of outstanding Board decisions.
  • Managing and maintaining the Supervisory Board’s digital and physical records and archives.
  • Managing the shared Board folder and ensuring that documentation is complete, organized and accessible to authorized users.
  • Safeguarding the confidentiality and integrity of Board information and documentation.
  • Supporting the Board in monitoring compliance with applicable governance procedures, internal regulations and Board-related requirements.
  • Serving, where appropriate, as the administrative liaison between the CEO and the Supervisory Board regarding matters related to Board meetings and documentation.
  • Providing additional administrative or organizational support to the Supervisory Board as reasonably required.

 

  • Bachelor’s degree, preferably in law, business administration or a related field; or an equivalent combination of education and relevant experience.
  • Demonstrated experience in a similar governance, executive support or corporate secretarial role.
  • Experience preparing minutes of Board or management meetings.
  • Good understanding of governance structures and Board processes is a plus.
  • Strong command of Microsoft Office 365 and digital document management systems.
  • Excellent written communication skills in English and Papiamento, Dutch is considered a plus

    Competencies
  • High level of integrity and discretion.
  • Excellent organizational and planning skills.
  • Strong attention to detail and accuracy.
  • Excellent written communication and minute-taking skills.
  • Strong administrative and document management capabilities.
  • Strong ability to interpret governance, policy and legal documentation.
  • Professional, service-oriented and proactive attitude.

Is this role a good fit for you?

  • Ability to prepare meetings, manage agendas and documents, monitor action points, and meet deadlines.
  • Ability to produce accurate, clear and timely minutes and correspondence, particularly in English and Papiamento.
  • Ability to handle sensitive Board information professionally and maintain strict confidentiality at all times.
  • Strong proficiency in Microsoft Office 365 and digital filing systems, with the ability to maintain complete, organized and secure Board records.
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Secretary to the Supervisory Board (20hours)

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