Administrative Support Office Management/Secretariat

Secretary to the Supervisory Board (20hours)

Aruba Partime HBO

About this job

The Secretary to the Supervisory Board is responsible for providing professional, independent and confidential administrative support to the Supervisory Board. The Secretary ensures that Board meetings are efficiently
prepared, properly documented and administratively followed up, thereby contributing to effective governance and sound decision-making.

The secretary is responsible for, among others:

  • Preparing, coordinating and administratively supporting meetings of the Supervisory Board.
  • Drafting accurate, clear and timely minutes of Supervisory Board meetings.
  • Preparing and maintaining meeting agendas, action lists and supporting documentation in consultation with the Chairperson and CEO.
  • Monitoring follow-up actions and maintaining an overview of outstanding Board decisions.
  • Managing and maintaining the Supervisory Board’s digital and physical records and archives.
  • Managing the shared Board folder and ensuring that documentation is complete, organized and accessible to authorized users.
  • Safeguarding the confidentiality and integrity of Board information and documentation.
  • Serving, where appropriate, as the administrative liaison between the CEO and the Supervisory Board regarding matters related to Board meetings and documentation.
  • Providing additional administrative or organizational support to the Supervisory Board as reasonably required.

 

  • Bachelor’s degree or equivalent combination of education and experience.
  • Demonstrated experience in a similar governance, executive support or corporate secretarial role.
  • Experience preparing minutes of Board or management meetings.
  • Good understanding of governance structures and Board processes is a plus.
  • Strong command of Microsoft Office 365 and digital document management systems.
  • Excellent written communication skills in English and Papiamento, Dutch is considered a plus

    Competencies
  • High level of integrity and discretion.
  • Excellent organizational and planning skills.
  • Strong attention to detail and accuracy.
  • Excellent written communication and minute-taking skills.
  • Strong administrative and document management capabilities.
  • Professional, service-oriented and proactive attitude.

Is this role a good fit for you?

  • Ability to prepare meetings, manage agendas and documents, monitor action points, and meet deadlines.
  • Ability to produce accurate, clear and timely minutes and correspondence, particularly in English and Papiamento.
  • Ability to handle sensitive Board information professionally and maintain strict confidentiality at all times.
  • Strong proficiency in Microsoft Office 365 and digital filing systems, with the ability to maintain complete, organized and secure Board records.
You are applying for

Secretary to the Supervisory Board (20hours)

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